Library

Description

The library module can be used to share documents efficiently. This can be done in various ways, from assignments for participants to test questions that are only accessible to supervisors.

Administrators and supervisors can add categories to offer different files and links in an orderly manner. It is possible to create a category that will never be available to participants and will therefore only be used among administrators and supervisors.

Categories can be automatically made available to all participants, or you can choose to do this manually per participant. You can then set who (in an administrator role or supervisor role) becomes the owner of the category and who (only) has access to a category and its content.

A category can then be filled with links and files to make them available to the relevant participants and/or administrators and accompanying roles. Among other things, it is possible to place images in a category that can then be downloaded. The download is thus only accessible to members of the category.

Examples

• Manage documents

Documents can be grouped by category to create a clear distinction for users who have access to more than one category. Think of offering instructions, template files that participants can fill in or sharing images that can be used in a showcase.

• Overarching Environments

When using an overarching environment, the library module can indicate in which sub-environment a category is available. When a category is created or edited, there is a list of all subenvironments. This is only available when this has been indicated at Paragin.

Settings

Create categories

1. The default settings allow tutors and administrators to add categories to the library module. Depending on the role, this is done in different ways:
   A. The administrator will see a module called 'Library Manager'. Clicking on this module immediately opens the screen for editing or adding to the categories.
   B. The facilitator sees the module as 'Library', just like the participants. After clicking on the module, there is a button at the top right that says 'Library Manager'. By clicking on this it is possible to make adjustments. This button is not visible to participants.

2. When creating a category, a name and an owner must be assigned. There are optional settings for a description and adding a category image. In addition, it can be set that the category is not visible to participants. Finally, you can choose to automatically or manually add participants to this category.

3. You can add links and files after the category has been created and is in the overview. To do this, click on the chain or paper icon respectively. To add a new item, select 'Add link' or 'Add file' in the top right corner.

4. If participants are not set to be added automatically, there are two ways to do this on the library overview page:
   A. Select the option 'Make visible to participants'. An overview of participants that can be added appears. If participant groups are used, entire groups can also be selected at once. In addition, there is an option to add all participants in the environment.
   B. Select the option 'Assign to participant'. This allows a single participant to be associated with multiple categories. Select a participant from the list and then which groups it should be linked to.

A third possibility:
C. The All Participants page (default menu item name: Portfolios) allows facilitators to add or remove them from sections of a library. This goes as follows:
1. Navigate to the participant overview menu.
2. Select which participants need to be edited, then look at the bottom of the page at 'Perform an action on.
3. At 'Choose the purpose of the action', click on 'selected results'.
4. At 'Choose an action' there is the option to make a part of the library available for the selection or not.

Internal module name: Collection

Disclaimer: This text was automatically translated from the Dutch version.